Data Governance & AI Risk Assessment

Control what you keep, where it lives, who can access it — and what AI can see

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AI tools like Microsoft Copilot and other embedded assistants can make your team faster — but they also increase risk when data is retained too long, shared too broadly, or scattered across email, Teams, SharePoint, OneDrive, endpoints, and backups.

Northstar’s Data Governance & AI Risk Assessment gives you a clear picture of where your data lives, who can access it, how long it’s being kept, and what AI could expose. You’ll receive an executive-ready report and a prioritized roadmap to reduce liability, improve control, and adopt AI safely without slowing the business down.

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What’s Included in a Data Governance & AI Risk Assessment

Data Inventory & Storage Review

  • Identify where business data lives (SharePoint, OneDrive, Teams, email, endpoints, file shares) and what’s growing fastest.

External Sharing & Access Exposure

  • Review guest access and link sharing patterns to reduce accidental oversharing and confidentiality risk.

Retention & Deletion Reality Check

  • Compare intended retention to actual retention across email, Teams, SharePoint, and OneDrive—including offboarding and inactive data handling.

Backup & Archive Alignment Review

  • Confirm what is backed up, how long it’s retained, and whether backup retention aligns with business, insurance, and legal needs.

AI & Copilot Readiness Review

  • Assess how AI tools could surface sensitive information and recommend practical controls to reduce “AI indexing everything” scenarios.

Executive Roadmap & Next Steps

  • Deliver a prioritized plan with quick wins, recommended projects, and (if desired) an ongoing quarterly governance cadence. Optional add-ons: AI Acceptable Use Policy + Data Classification Matrix.
We help you align with best practices for security, privacy, and data management. Final retention and deletion decisions should be approved by your leadership team (and legal counsel where appropriate). This service does not provide legal advice.